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Website Galderma
Job Description:
As our Administrative Assistant, you will fully support the smooth and efficient running of UAE sales Office requirements directly reporting to the BUH.
Job Responsibilities:
- Prepare documents and presentations and manage meetings
- Manage calendar, organize meetings, coordinate with stakeholder, internal and externals.
- Organize and coordinate internal and external meetings and travels, including team meetings i.e. video and teleconferences.
- Tracking of invoices and payments, including pharmacy delivery notes.
- Adhere to company (both local and global) policies and procedures at all times.
- Coordinate and track the distribution and subsequent retrieval of UAE sales materials, contracts, samples.
- Establish and maintain archiving process for department documents, samples tracking.
- Coordinate procurement processes for all logistical aspects of team activities (ex. Travel arrangements, venue)
- Establish tracking of all the team activities, monthly plans and report it to BUH.
- Ensure correct documentation (hardcopy & electronic) is filed for all team activities.
Job Requirements:
- 2 – 3 years experience in a similar role and industry or 5 years general administration experience.
- fluent in both Arabic and English (Written & Spoken).
- Ability to work in fast moving environment with minimal supervision.
- Multitask oriented and open to support team members.
- High degree of organizational, interpersonal and excellent communication skills.
- Adept in handling sensitive and confidential situations.
- Proficient in Microsoft Office Suite and internet search with the ability to learn new software applications.
- fluent in French would be beneficial but not essential.
- University degree in a relevant field.
Job Details:
Company: Galderma
Vacancy Type: Full Time
Job Location: Dubai, UAE
Application Deadline: N/A
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